Stanford University (“Stanford”) and the Office of the Vice Provost for Undergraduate Education (“VPUE”) know you care about the privacy and confidentiality of your information. We take protecting your privacy very seriously. Please read the following to learn more about how we treat your information collected as part of the Explore IntroSems website.
Information VPUE Collects
When visiting the Explore Introsems site, certain information about you will be collected. We will obtain information from you in one or both of the following two ways:
Information you provide on Explore IntroSems:
My Annual Seminar Plan
As part of the Explore IntroSems, you tag courses for your annual seminar plan, which we collect. While we do not look at your individual selections, we do look at your choices in the aggregate to better understand students preferences and choices.
Information we collect automatically:
Students use the university’s WebAUth system in order to gain access to our site. WebAuth will send your SUNet ID, name, email address, Stanford affiliation to us automatically.
We may collect non-personal identification information about you whenever you interact with the VPUE Program website. Non-personal information may include the browser name, geographic location, referral link, the type of computer, and technical information about your means of connection to our website, such as the operating system and the Internet service providers utilized and other similar information.
Web browser cookies
Except eligible undergraduate students, we do not knowingly collect or solicit personal information from anyone under the age of 18 or knowingly allow such persons to register for the Explore IntroSems website.
How VPUE Uses Your Information
We will only use your data as described below or as required or permitted by law.
We will use your data primarily for the purpose of providing you with a better first year and sophomore seminar experience. As such, your personally identifiable data are accessible only by limited parties within Stanford, such as the staff of the Introductory Seminars Program and the IT personnel who maintain the data and websites.
Your data may be used for the following purposes:
To allow you to access the application, course-specific information, and the My Annual Seminar Plan feature.
To solicit feedback about Introductory Seminars, the application process, or the My Annual Seminar Plan feature.
To evaluate the effectiveness of Introductory Seminars and the Explore IntroSems website.
To suggest and plan future VPUE programming at Stanford.
For use in research projects.
When used for purposes c through e, your data will be combined with data provided by other participants and subjected to aggregate data analysis for research, educational, and publication purposes. No identifiable information will be used for these purposes.
Authentication and tracking logs, primarily Google Analytics, will be used to produce usage statistics and identify potential website improvements. This information does not contain any personally identifiable information.
Information VPUE Shares with Third Parties
The VPUE Program will never sell, rent or lease your information.
How VPUE Protects Your Personal Information
The VPUE Program is committed to protecting the security of your personal information. We are required by law to maintain the privacy of certain types of information. We maintain safeguards to protect the security, confidentiality or integrity of your data, including the following practices:
Protecting the transmission of your information over the Internet, through the use of encryption, such as the Secure Socket Layer (SSL) protocol;
Storing information we collect on computer systems located in controlled facilities with limited access;
Using a variety of security technologies and procedures to help protect your personal information from unauthorized access, use, or disclosures;
Limiting data access to only authorized personnel with a need to perform a specific job; and
Training Introductory Seminar staff on our security and privacy practices.
As required by our accreditation agency, we will maintain your data for a minimum period of at least six years. At the end of the six years, we securely destroy your data.
We endeavor to protect the privacy of the personal information we hold in our records, but we cannot guarantee complete security. Unauthorized entry or use, hardware or software failure, and other factors, may compromise the security of your personal information. We will notify you of any security incidents that compromise the security, confidentiality or integrity of your personal information in accordance with applicable state and federal laws and Stanford University policies and procedures.
Knowing Your Choices
You may choose not to visit or use the ExploreIntroSems website or participate in the Introductory Seminar program.
If you do not wish to receive information or other notices from us in the future, you can "opt-out" by contacting us at the e-mail address indicated at the end of this policy or by following the "unsubscribe" instructions in any electronic communication you receive from us. Please be aware that you are not able to opt out of receiving communications about your account or your transactions with us.
You may also request a correction to your personal and profile data, or submit any questions or concerns to the VPUE team using the procedure under "Contacting Us." Please do not include any sensitive information, such as credit card information, in an email or voicemail message.
This policy is effective as of 01 August 2016.